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HireAI — AI-Powered Recruitment & Campus Placement Platform

HireAI is a full-stack hiring and placement platform that connects job seekers, recruiters, colleges, and admins in one system. It combines AI-assisted screening, coding assessments, campus drives, proctored tests, analytics, and real-time notifications.

Live stack: Next.js 14 (App Router) + Express backend + MongoDB + Redis + Socket.IO + Judge0 (code execution) + Groq/OpenAI (AI features).


Table of Contents

  1. What HireAI Does
  2. Architecture
  3. User Roles
  4. Feature Overview by Role
  5. Core Platform Features (Existing)
  6. Recently Added & Enhanced
  7. Campus Drive Pipeline
  8. Technology Stack
  9. Getting Started
  10. Environment Variables
  11. Project Structure
  12. API Overview
  13. Documentation & Guides

What HireAI Does

Stakeholder Primary use
Job seeker Build profile/resume, apply to jobs, take coding tests & assessments, practice interviews, analyze skill gaps, apply to campus drives
Recruiter Post jobs, screen candidates, assign tests, run analytics, manage campus drive proposals, video interviews, offer letters
College / placement cell Onboard students, run campus drives, invite companies, track placements, bulk operations, partnerships
Admin User moderation, security, job stats, email templates, system oversight

Architecture

┌─────────────────┐     ┌──────────────────┐     ┌─────────────────┐
│  Next.js 14     │────▶│  Express API     │────▶│  MongoDB        │
│  (port 3000)    │     │  (port 5001)     │     │  (Mongoose)     │
│  App + API      │     │  Auth, jobs, ML  │     │                 │
└────────┬────────┘     └────────┬─────────┘     └─────────────────┘
         │                       │
         │              ┌────────▼─────────┐
         │              │  Redis, Socket.IO │
         └──────────────│  Judge0, Groq AI  │
                        └──────────────────┘
  • Frontend: app/ — dashboards, UI, and many Next.js API routes (app/api/*)
  • Backend: backend/ — Express server, legacy routes, auth (OTP login), webhooks
  • Shared models: models/ — Mongoose schemas used by Next.js API routes
  • Real-time: Socket.IO for notifications and live updates

User Roles

Role Dashboard path Description
job_seeker /dashboard/job-seeker Candidates and students
recruiter /dashboard/recruiter Companies and hiring teams
college / college_admin /dashboard/college Placement cells and college admins
admin /dashboard/admin Platform administrators

Authentication uses JWT (HttpOnly cookies) with email OTP login via the backend.


Feature Overview by Role

Job Seeker (/dashboard/job-seeker)

Feature Route Status
Dashboard home /dashboard/job-seeker ✅ Existing
Profile & profile setup profile, profile-setup ✅ Existing
Resume builder resume-builder ✅ Existing
Resume chatbot (AI) resume-chatbot, resume-chatbot-simple ✅ Existing
Applications applications Enhanced — improved UI, status tracking
Job matches (AI) matches ✅ Existing
Skill gap analyzer skill-gap Enhanced — role presets, AI analysis, history, export
Interview coach interview-coach Enhanced — STAR, filler detection, session stats
Mock interview mock-interview ✅ Existing
Coding tests (Monaco) tests, tests/[id] Enhanced — proctored take flow, fullscreen preflight, Judge0
Assessments assessments ✅ Existing
Campus drives (apply) campus-drives ✅ Existing
Video interviews video-interviews ✅ Existing
Offer letters offer-letters New — view, download, track offers
Meetings meetings, meetings/[id] New — LiveKit video meetings
Social feed & connections social/* ✅ Existing
LinkedIn/GitHub import social-import ✅ Existing
My college my-college ✅ Existing
Status portal status-portal ✅ Existing
Skills assessments skills ✅ Existing
History history New — activity timeline

Recruiter (/dashboard/recruiter)

Feature Route Status
Dashboard /dashboard/recruiter ✅ Existing
Jobs & job descriptions jobs, job-descriptions ✅ Existing
AI job description tailor job-description-tailor ✅ Existing
Candidates & talent pool candidates, talent-pool ✅ Existing
AI matching & screening ai-matching, ai-screening Enhanced — improved matching, shortlist generation
Coding tests tests, tests/create/coding Enhanced — create with security suite toggles
Test analytics tests/[id]/analytics Enhanced — KPIs, leaderboard, live security dashboard
Test assign tests/[id]/assign Enhanced — email invite flow
Assessments assessments ✅ Existing
Campus Drive Hub campus-drives New — browse colleges, send/receive proposals
Video interviews video-interviews Enhanced — improved UI, feedback wizard
AI interview ai-interview ✅ Existing
Offer letters offer-letters, offer-letters/create Enhanced — PDF generation, tracking
Interview scorecards interview-scorecards ✅ Existing
Candidate benchmark benchmark/[id] ✅ Existing
Analytics (basic + advanced) analytics, analytics/advanced ✅ Existing
Background verification background-verification Enhanced — multi-provider, analytics
Email templates email-templates Enhanced — customizable templates, logs, settings
Collaboration collaboration ✅ Existing
History history New — activity timeline

College (/dashboard/college)

Feature Route Status
Dashboard /dashboard/college Enhanced — real analytics data, notifications dropdown
Students & onboarding students, onboard-student, students/[id] ✅ Existing
Campus drives campus-drives, create, [id] Enhanced — full CRUD, tabbed interface, eligibility criteria
Partnerships & invites partnerships Enhanced — browse companies, bidirectional invites, performance tracking
Placements placements New — offer tracking, status management, document management
Interviews interviews New — scheduling, result tracking, feedback, analytics
Analytics analytics New — comprehensive placement analytics, trends, at-risk students
Placement analytics placement-analytics ✅ Existing
Student tracking (multi-year) student-tracking ✅ Existing
Bulk operations bulk-operations ✅ Existing
Assign tests assign-tests ✅ Existing
Leaderboard leaderboard ✅ Existing
Drive shortlist drive-shortlist ✅ Existing
Support requests support-requests ✅ Existing
Reports reports ✅ Existing
Meetings meetings, meetings/[id] New — LiveKit video meetings for placement cells
Tests tests, tests/[id], tests/create ✅ Existing
Profile profile ✅ Existing

Shared / All roles

Feature Route Status
Login / Signup /login, /signup Enhanced — premium UI, OTP login, lightweight backdrop
Forgot / reset password /auth/forgot-password, /auth/reset-password New — email link + OTP reset
Terms & Privacy /terms, /privacy New — full legal content
Notification Center /dashboard/notifications Enhanced — filters, bulk actions, deep links
Messages /dashboard/messages ✅ Existing
Calendar /dashboard/calendar ✅ Existing
Referrals /dashboard/referrals ✅ Existing
Export reports /dashboard/export ✅ Existing
Settings /dashboard/settings ✅ Existing
Global search /dashboard/search ✅ Existing

Admin (/dashboard/admin)

Feature Route Status
Overview & stats admin, stats ✅ Existing
Jobs management jobs ✅ Existing
Users users ✅ Existing
Security & moderation security ✅ Existing
Email templates email-templates ✅ Existing

Core Platform Features (Existing)

These were part of the original HireAI scope and remain available:

  1. AI job description tailoring — analyze and optimize JDs
  2. Candidate benchmark vs job — skill/experience matching
  3. Offer letter workflow — create, send, track, PDF
  4. Referral engine — codes, bonuses, leaderboard
  5. Multi-year student tracking — placement readiness by year/branch
  6. Placement readiness analytics — heatmaps, funnel, company performance
  7. Bulk student operations — CSV import/export, bulk invite
  8. Real-time notifications — SSE, categories, unread counts
  9. Advanced recruiter analytics — funnel, time-to-hire, skill demand
  10. Calendar integration — Google/Outlook sync (routes exist)
  11. Background verification — multi-provider placeholders
  12. Security middleware — rate limiting, XSS/SQL detection
  13. LinkedIn/GitHub profile import
  14. Email template system
  15. Export reports (CSV/PDF)
  16. Interview scorecards
  17. Proctoring — BlazeFace face AI, COCO-SSD object detection, voice monitoring, fullscreen lock, periodic snapshots, tab-switch guard
  18. Video interviews — rooms, feedback
  19. Social network — posts, connections, endorsements
  20. Billing / Stripe — subscription hooks (where configured)

Recently Added & Enhanced

Work completed in recent development cycles:

Campus Drive Hub (Recruiter ↔ College)

  • Bidirectional proposals: recruiter → college OR college → recruiter (specific company)
  • Recruiter: /dashboard/recruiter/campus-drives — browse colleges, send proposals, received invitations, sent proposals, partnerships, pipeline guide, activity feed
  • College: /dashboard/college/partnerships — browse companies, send invites, accept/decline company proposals
  • Auto-publish: accepting a proposal creates a live campus drive for students + notifies eligible students
  • Direction tracking: createdByRole, createdByUserId, notification-based backfill for legacy rows

College Dashboard Updates

  • Analytics Dashboard: /dashboard/college/analytics — comprehensive placement analytics with real data, overview stats, department/branch distribution, placement status, readiness distribution, monthly trends, drive performance, top packages, at-risk student identification
  • Placements Tracking: /dashboard/college/placements — student placement tracking with offer details, offer status management (Accepted, Pending, Rejected, Deferred), package and location tracking, document management, interview rounds tracking
  • Interview Management: /dashboard/college/interviews — interview scheduling with date, time, venue, interview type categorization (Technical, HR, GD, Aptitude), status and result tracking, feedback management, analytics dashboard
  • Campus Drives: /dashboard/college/campus-drives — full CRUD operations for campus drives, tabbed interface (Upcoming, Ongoing, Completed, All), drive creation dialog with eligibility criteria, student registration and interview scheduling
  • Partnerships: /dashboard/college/partnerships — partnership management with company details, performance tracking (drives conducted, students placed), notes system for partnership communication, tabbed interface by status (Active, Pending, Inactive, All)
  • Notifications Integration: real-time notifications dropdown in header, unread count indicator, priority-based color coding, mark as read functionality, mark all as read option

Notification Center

  • Full redesign at /dashboard/notifications
  • Categories, filters, stats, bulk mark read/delete, deep links per role
  • Bell component + SSE hooks
  • Real-time notifications with priority-based color coding

Interview Coach (Job Seeker)

  • /dashboard/job-seeker/interview-coach
  • Presets, STAR framework, filler-word detection, session history, AI questions (with fallback)

Skill Gap Analyzer (Job Seeker)

  • /dashboard/job-seeker/skill-gap
  • Role presets, match score, learning path, radar charts, analysis history, export

Auth, Password Recovery & Legal Pages

  • Login (/login) — split layout, OTP boxes, remember me, social "coming soon", AuthPageBackdrop (CSS + light canvas, no Three.js)
  • Signup (/signup) — 3-step wizard (profile → security → role), password strength, secure password generator, role cards
  • Forgot password (/auth/forgot-password) — branded email with reset link + 6-digit OTP
  • Reset password (/auth/reset-password) — strength meter, OTP boxes, resend countdown
  • Terms (/terms) and Privacy (/privacy) — full sectioned legal content with table of contents
  • Middleware allows public access to /auth/*, /terms, /privacy

Live Coding Test Proctoring

Multi-layer anti-cheat for candidate test-taking (/dashboard/job-seeker/tests/[id]):

Layer Description
Fullscreen lock Required before start; exits logged
Face AI (BlazeFace) No face, multi-face, off-screen, movement
Object AI (COCO-SSD) Phone, book, extra person detection
Voice monitoring Mic level + sustained speech alerts
Tab switch guard Configurable limit; auto-terminate
Periodic snapshots Webcam stills every ~20s stored for review
Copy/paste block Clipboard + context menu blocked
Preflight wizard Fullscreen → camera/mic → face verify → consent

Recruiters configure security when creating tests at /dashboard/recruiter/tests/create/coding (Security tab). Settings persist on the test document (settings field).

Security Analytics Dashboard

  • Route: /dashboard/recruiter/tests/[id]/analyticsSecurity tab
  • API: GET /api/tests/[id]/security
  • Live data from ProctorEvent collection + submission integrityAudit logs
  • Per-candidate: integrity %, risk level, tab/face/audio/object/fullscreen counts, snapshot gallery, event timeline
  • Auto-refreshes every 10 seconds with the rest of analytics

Coding Tests & Analytics (existing enhancements)

  • Judge0 CE default for code execution (JUDGE0_URL=https://ce.judge0.com)
  • Java SolutionMain auto-rename for Judge0 compatibility
  • Assign by email/api/tests/[id]/invite actually assigns tests
  • Analytics deduplication — one row per candidate (fixes duplicate leaderboard entries)
  • Recruiter analytics: Overview, Problems, Candidates, Leaderboard, Security tabs

Auth & Session

  • OTP login via backend (/api/auth/login/api/auth/verify-otp)
  • Password reset via link or OTP (/api/auth/forgot-password, /api/auth/reset-password)
  • HttpOnly auth-token cookie + refresh token
  • Normalized userId in session for consistent MongoDB queries

Background Verification System

  • Route: /dashboard/recruiter/background-verification
  • API: GET/POST /api/background-verification, GET /api/background-verification/[id], GET /api/background-verification/candidates, GET /api/background-verification/stats, GET /api/background-verification/export
  • Multi-provider background verification with candidate tracking
  • Verification status management, document uploads, verification reports
  • Analytics dashboard with verification statistics and trends

Email Templates & Communication

  • Route: /dashboard/recruiter/email-templates
  • API: GET/POST /api/communication/email-templates, GET/POST /api/communication/email-templates/[id], GET /api/communication/email/logs, GET/POST /api/communication/email/settings
  • Customizable email templates for various platform events
  • Email logs and tracking for sent emails
  • Email settings configuration (SMTP, branding, defaults)
  • Status change email automation with template-based notifications

Offer Letter Management

  • Route: /dashboard/recruiter/offer-letters, /dashboard/job-seeker/offer-letters
  • API: GET/POST /api/offer-letter, GET/POST /api/offer-letter/[id], GET /api/offer-letter/[id]/download
  • PDF generation for offer letters
  • Offer letter creation, tracking, and management
  • Downloadable PDFs for candidates
  • Offer status tracking (Sent, Viewed, Accepted, Rejected, Expired)

LiveKit Integration for Meetings

  • Route: /dashboard/college/meetings, /dashboard/job-seeker/meetings
  • API: GET/POST /api/college/meetings, GET /api/college/meetings/[id], GET /api/college/meetings/[id]/join, GET /api/college/meetings/livekit-token
  • Teams-style video meetings for college placement cells
  • Real-time video conferencing with LiveKit
  • Meeting scheduling and management
  • Join room functionality with token-based authentication

Interview Feedback Wizard

  • Component: components/interview-feedback-wizard.tsx
  • API: POST /api/video-interviews/[id]/feedback
  • Structured interview feedback collection
  • Multi-step wizard for comprehensive feedback
  • Feedback categories: technical, communication, cultural fit
  • Auto-sync with interview records

Activity Timeline & History

  • Route: /dashboard/history
  • API: GET /api/history
  • Comprehensive activity timeline for all user actions
  • History tracking for applications, interviews, tests, placements
  • Filterable by date, type, and status
  • Export functionality for activity reports

AI Matching & Screening Enhancements

  • Route: /dashboard/recruiter/ai-matching
  • API: GET/POST /api/ai/matching, GET /api/ai/matching/shortlist
  • Enhanced AI-powered candidate matching
  • Shortlist generation with AI scoring
  • Improved job-candidate compatibility analysis
  • Real-time matching with live updates

Video Interview Enhancements

  • Route: /dashboard/recruiter/video-interviews
  • API: GET/POST /api/video-interviews, GET/POST /api/video-interviews/[id], POST /api/video-interviews/[id]/feedback
  • Improved video interview room with better UI
  • Enhanced feedback collection and management
  • Better recording and playback functionality
  • Integration with interview feedback wizard

Coding Test Security & Validation

  • API: POST /api/code/validate-hidden
  • Hidden test case validation for coding tests
  • Security checks for code submissions
  • Integrity scoring for test submissions
  • Automated plagiarism detection

Campus Drive Pipeline

End-to-end flow:

1. Discover    → Browse colleges (recruiter) or companies (college)
2. Propose     → Send drive proposal (title, date, roles, package)
3. Confirm     → Other party accepts or declines
4. Publish     → Campus drive goes live; students can apply
Who sends Recruiter sees College sees Who accepts
Recruiter → College Sent proposals (waiting) Proposals from companies College admin
College → Recruiter Received (Accept/Decline) Invitations you sent Recruiter

Key APIs:

  • GET/POST /api/recruiter/campus-drives — recruiter dashboard + send proposal
  • GET /api/recruiter/colleges — college directory
  • GET/POST /api/college/campus-drive-invites — college send + list
  • GET /api/college/recruiters — company directory
  • GET /api/college/campus-partners — college invite stats + activity
  • PATCH/DELETE /api/college/campus-drive-invites/[id] — accept, decline, cancel

Models: CampusDriveInvite, CampusDrive, CollegePartnership


Technology Stack

Layer Technologies
Frontend Next.js 14, React 18, TypeScript, Tailwind CSS, shadcn/ui, Radix UI
Editor Monaco Editor (coding tests)
Charts Recharts
Proctoring ML BlazeFace + COCO-SSD (TensorFlow.js via CDN)
Backend Express.js, Node.js
Database MongoDB, Mongoose
Cache Redis (ioredis)
Auth JWT, bcrypt, OTP email
Code execution Judge0 CE (default), Piston fallback
AI Groq, OpenAI (via @ai-sdk/groq, ai package)
Real-time Socket.IO
Email Nodemailer
Files Cloudinary, AWS S3 (optional)
Testing Jest + Supertest (backend)

Getting Started

Prerequisites

  • Node.js 18+
  • MongoDB (local or Atlas)
  • Redis (optional, for caching)
  • SMTP credentials (for OTP email)

1. Clone and install

git clone <repository-url>
cd HireAi
npm install
cd backend && npm install && cd ..

2. Environment

cp .env.example .env.local
# Edit .env.local — set MONGODB_URI, JWT_SECRET, SMTP_*, NEXT_PUBLIC_BACKEND_URL

3. Run development servers

Terminal 1 — Next.js (frontend + API routes):

npm run dev
# http://localhost:3000

Terminal 2 — Express backend:

cd backend
npm run dev
# http://localhost:5001 (default)

Or use the project’s server.js if configured for combined startup.

4. First login

  1. Open http://localhost:3000/login
  2. Register or use existing account
  3. Complete OTP verification (check console in dev for OTP if email not configured)

Environment Variables

See .env.example for the full list. Critical variables:

Variable Purpose
MONGODB_URI MongoDB connection string
JWT_SECRET Token signing (must match backend)
NEXT_PUBLIC_BACKEND_URL Express API URL (e.g. http://localhost:5001)
NEXT_PUBLIC_APP_URL App URL (e.g. http://localhost:3000)
JUDGE0_URL Code execution (default: https://ce.judge0.com)
SMTP_* Email for OTP and notifications
OPENAI_API_KEY / Groq AI features (skill gap, interview coach, JD tailor)
REDIS_URL / REDIS_ENABLED Optional caching (REDIS_ENABLED=false for local dev)
NEXT_PUBLIC_COMPANY_NAME Brand name on auth/legal emails
NEXT_PUBLIC_SUPPORT_EMAIL Support contact on Terms/Privacy

Project Structure

HireAi/
├── app/
│   ├── api/                    # Next.js API routes (256+ endpoints)
│   ├── dashboard/              # Role-based dashboards
│   │   ├── job-seeker/         # Candidate features
│   │   ├── recruiter/          # Hiring features
│   │   ├── college/            # Placement cell features
│   │   └── admin/              # Admin panel
│   ├── login/                  # Auth pages (login, signup)
│   ├── auth/                   # Forgot/reset password
│   ├── terms/, privacy/        # Legal pages
│   └── layout.tsx
├── backend/
│   ├── routes/                 # Express routes
│   ├── models/                 # Backend Mongoose models
│   ├── services/               # authService, etc.
│   ├── middleware/             # auth, security, rate limit
│   └── tests/                  # Jest tests
├── components/
│   ├── proctor/                # FaceProctor, preflight, coding-test-proctor
│   ├── analytics/              # Security analytics panels
│   └── auth-page-backdrop.tsx  # Lightweight auth backgrounds
├── lib/
│   ├── proctor-*.ts            # Face/object detection, security analytics
│   └── coding-test-security.ts # Security settings & integrity scoring
├── hooks/                      # useSession, useNotifications, etc.
├── models/                     # Shared Mongoose models (Next.js)
├── public/
├── server.js                   # Optional custom server (Socket.IO)
├── .env.example
└── README.md

API Overview

Authentication

Method Endpoint Description
POST /api/auth/login Initiate OTP login (proxies to backend)
POST /api/auth/verify-otp Verify OTP, set cookies
POST /api/auth/forgot-password Send reset link + OTP email
POST /api/auth/reset-password Reset password with token or OTP
POST /api/auth/refresh Refresh access token
GET /api/auth/me Current user profile
GET /api/auth/client-token Sync token for client-side authFetch

Campus drives

Method Endpoint Role
GET/POST /api/recruiter/campus-drives Recruiter
GET /api/recruiter/colleges Recruiter
GET/POST /api/college/campus-drive-invites College / Recruiter
PATCH/DELETE /api/college/campus-drive-invites/[id] Accept / decline / cancel
GET /api/college/campus-partners College
GET/POST /api/college/campus-drives College (student-facing drives)

Tests & code

Method Endpoint Description
GET/POST /api/tests List/create tests
POST /api/tests/[id]/invite Assign test to candidates
GET /api/tests/[id]/analytics Test analytics
GET /api/tests/[id]/security Proctoring & integrity analytics
GET /api/tests/[id]/submissions Submissions (deduped)
POST /api/proctoring/event Record proctor violation/snapshot
GET /api/proctoring/event List proctor events (recruiter)
POST /api/code/execute Run code (Judge0)
POST /api/code/validate-hidden Validate hidden test cases

Job seeker tools

Method Endpoint Description
GET/POST /api/skill-gap Skill gap analysis
GET/POST/DELETE /api/interview-coach Interview practice sessions
GET/POST /api/notifications Notification center
GET/POST /api/applications/[id]/start-test Start assigned test
POST /api/applications/[id]/submit-test Submit test results

Background verification

Method Endpoint Description
GET/POST /api/background-verification List/create verifications
GET /api/background-verification/[id] Get verification details
GET /api/background-verification/candidates Get candidate verifications
GET /api/background-verification/stats Verification statistics
GET /api/background-verification/export Export verification data

Email & communication

Method Endpoint Description
GET/POST /api/communication/email-templates List/create email templates
GET/POST /api/communication/email-templates/[id] Manage template
GET /api/communication/email/logs Email delivery logs
GET/POST /api/communication/email/settings Email settings
POST /api/communication/email/send Send email

Offer letters

Method Endpoint Description
GET/POST /api/offer-letter List/create offer letters
GET/POST /api/offer-letter/[id] Manage offer letter
GET /api/offer-letter/[id]/download Download PDF

Meetings (LiveKit)

Method Endpoint Description
GET/POST /api/college/meetings List/create meetings
GET /api/college/meetings/[id] Get meeting details
GET /api/college/meetings/[id]/join Join meeting room
GET /api/college/meetings/livekit-token Get LiveKit token

History & activity

Method Endpoint Description
GET /api/history Get activity timeline

Admin

Method Endpoint Description
GET /api/admin/stats Platform statistics
GET /api/admin/users User management
GET/POST /api/admin/moderation User moderation
GET /api/admin/security Security events

Legacy backend (Express)

Many features also expose routes under backend/routes/ — job tailoring, referrals, offer letters, bulk ops, analytics, calendar, etc. Next.js API routes often proxy or duplicate this logic.


Documentation & Guides

Document Description
DRAG_DROP_USER_GUIDE.md Drag-and-drop UI usage
.env.example Environment variable reference

Testing

cd backend
npm test

Backend tests cover: job description tailoring, referrals, offer letters, student tracking, bulk operations, interview scorecards, background verification, email templates, export, social import.


Contributing

  1. Fork the repository
  2. Create a feature branch (git checkout -b feature/your-feature)
  3. Commit changes
  4. Push and open a Pull Request

License

MIT License


Support

For bugs and feature requests, open an issue on the repository.


Last updated: college dashboard enhancements (analytics, placements, interviews, partnerships), background verification system, email templates & communication, offer letter management with PDF generation, LiveKit integration for meetings, interview feedback wizard, activity timeline & history, AI matching enhancements, video interview improvements, coding test security & validation, admin dashboard updates.

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